ClauseBuddy
Quality LibTruffle HuntSmart TemplatesDoc AnalysisCompareAdmin
  • Welcome!
  • Getting Started
    • Quick Start Videos
    • System Requirements
    • Installation
    • Accessing the app
    • Enterprise deployment
    • Logins
    • Frequently Asked Questions
    • Encountering problems?
    • Help & Support Center
  • Quality Library
    • Searching Clauses
      • Overview
      • Searching by keywords
      • Browsing Folders
      • Filtering clauses
      • Inspecting clauses
    • Using Clauses
      • Inserting clauses
      • Configuration
    • Drafting Clauses
      • Creating clauses
      • Drafting the body of a clause
      • Smart placeholders
    • Custom styling
      • ClauseBuddy layout structure
      • Heading pane
      • Body text pane
      • Document title pane
      • Template detection pane
    • FAQ
      • How to create a new folder when you add a new clause?
      • How do I fill out a placeholder when adding a clause to a document?
      • How do I change a folder name?
      • How can I change the location of a clause in the library?
      • How do I delete a folder?
      • What’s the difference between green and purple clauses?
      • Why are not all attributes visible as filters?
      • When do I apply a status to my clause instead of an attribute?
      • How can I create my own attributes?
      • What is the difference between the Quality Library and the Truffle Hunt?
      • How can I avoid duplicating clauses when adding to the library?
  • Inspiration
    • Introduction
    • Truffle Hunt: clauses
    • Truffle Hunt: documents
    • Managing Truffle Hunt baskets
    • Process results with AI
    • Compliance
    • Samples Hunt
    • AutoSuggest
    • FAQ
      • Samples Hunt
        • From which database does Samples Hunt get its info?
      • Truffle Hunt
        • Can ClauseBuddy read and retrieve clauses from scanned documents?
        • How do I go to the document containing the found clause?
        • What is the difference between the strict and non-strict option when searching for clauses?
        • What's the best way to search for clauses in Truffle Hunt?
        • Is a clause modification in Truffle Hunt permanent?
        • Can you search multiple baskets at once?
        • Can you edit properties of documents in bulk such as doc title or year?
        • Can I store multiple clauses from Truffle Hunt in the Quality Library at once?
        • Is there a quick way to upload an open document to Truffle Hunt?
        • How can I update party names in a clause without manually overwriting?
        • What happens when I upload a duplicate clause or duplicate document to Truffle Hunt?
      • AutoSuggest
  • Generative AI
    • Introduction to GenAI
    • Write & Rewrite
    • Smart Merge
    • Doc Chat
    • Multi-document Table
    • Semantic Search
    • Compose Document
    • Custom LLMs
    • FAQ
      • Doc Chat
      • Compose Document
      • Write & Rewrite
        • Where does the AI get its inspiration?
        • Can I train the AI to match our company's spelling and style?
        • Can I save frequently used prompts to apply them faster?
        • How do I write good AI prompts?
      • Summarise
  • Document Analysis
    • Definitions
    • Proofreading
    • Reviewing: introduction
    • Reviewing: building rules
    • Running reviews
    • Checklists
    • Bracketeer
    • FAQ
      • Proofreading
        • Can I add my own custom checks to Proofreading?
      • Definitions
      • Document Reviewing
        • How come the Review document feature is not visible in my overview?
        • What do I name my review category?
        • What exactly do the questions do and what are they for?
        • Do requirements within a review category affect each other?
  • Operations
    • Text Compare
    • Bulk Compare
    • Bulk Operations
    • Deep Compare
  • FAQ
    • Text Compare
    • Bulk Compare
    • Bulk Operations
  • Smart Templates
    • Quick Tutorial: Smart Templates
    • Smart Templates in depth
      • Highlighting Word documents
      • Creating cards and questions
      • Conditions for cards & questions
      • Conditional text
      • Conditional rows, columns, sections & blocks
      • Template settings
      • Sharing templates
      • Tips when using Word
      • Comparison with Clause9
      • Integrations
      • Bulk create
      • Advanced drafting techniques
    • FAQ
      • Why is it that some users cannot see the ‘Templates’ feature?
      • Are Templates cross-platform?
      • Can I insert conditional images?
      • How do I update a template?
      • Why does the interactive preview sometimes fail to show numbering correctly?
      • How can I make a clause with multiple paragraphs conditional more efficiently?
      • How can I change the type of a question when creating a Smart Template?
  • Administration
    • Preferences
    • Managing folders
    • Managing attributes
    • Managing users
    • Linked Accounts
    • Managing access-bundles
    • Write & Rewrite
    • Export templates
    • External subscriptions
    • Access Matrix
    • Consult ClauseBuddy Usage Statistics
    • FAQ
      • I lost my login code!
      • Can I set-up a personal library for an individual user?
      • How do I delete a user?
      • Can I give someone else access to the admin account?
      • If I add a subscription, can this person see it and is my subscription also added to him?
      • I have access to ClauseBuddy, do I also have access to Clause9?
      • Is there 2 factor authentication for ClauseBuddy?
      • Can we choose which LLM is applied in ClauseBuddy?
Powered by GitBook
On this page
  • Difference from user rights
  • Managing access-bundles
  • Assigning access-bundles
Export as PDF
  1. Administration

Managing access-bundles

PreviousLinked AccountsNextWrite & Rewrite

Last updated 9 months ago

Access-bundles allow you to finetune the access rights for individual items within ClauseBuddy — e.g., a folder, a clause, a template, a legal guide or a Clause Hunt locker.

Difference from user rights

Individual users also have certain rights (e.g., to define whether they can use the templates module, and whether they can create attribute models). The user rights are at the level of an individual user.

Access-bundles and user rights work closely together — e.g., to allow a user to create a new clause in a certain folder, she must have both the user right to add a new clause, and the folder must be subject to an access-bundle that allows that user to create clauses in that folder.

Managing access-bundles

Administrators can manage the access-bundles in the dedicated Preferences panel:

At the left side, all the available access-bundles are visible. You can click on a specific access-bundle to edit its settings at the right side.

Access-bundles essentially allow you to set three different rights, for different groups of users:

  • Read & use allows a user to see a certain item and use it — e.g., see the contents of a folder, search for a clause and subsequently insert it into a Word-document, or browse a Clause Hunt locker.

  • Create new allows a user to create a new item, e.g. add a clause to a folder, create a subfolder, or create a new template.

  • Edit allows a user to change an existing item, e.g. change a Clause Hunt locker, modify the contents of a clause or change an existing template.

In each access-bundle, you can independently enable/disable those rights for different groups of users:

  • Either all users that belong to the customer, no matter whether a user belongs to a certain group.

  • Either a specific group, e.g. the Corporate and Employment departments in the screenshot above. In that screenshot, you can see that all users that belong to the Employment Department group can read/edit/create items, while users in the Corporate Department group can only read items, and all other users do not have any rights relating to items that are subject to this access-bundle.

The rights of different groups are cumulatively applied. For example, if Mary is a member of both the Corporate Department and the Employment Department, she will have read/edit/create rights (because she belongs to the Employment Department), even though members of the Corporate Department only have read-rights.

Assigning access-bundles

To actually use access-bundles, you have to assign them to certain items within ClauseBuddy. This is not done within the Access-bundles preferences panel, but instead at various other relevant locations within the software.

For example, the access bundles of folders (and the clauses / templates / subfolders) are specified within the Folders preferences panel.

Clauses, templates and folders are subject to the access-bundle of their nearest "ancestor" folder. For example, if the "Corporate" folder is assigned access-bundle X, and contains a subfolder "M&A" without its own access-bundle, then items within that subfolder "M&A" will be subject to the access-bundle X that is "inherited" from the "Corporate" folder.

Access-bundles of are managed in the guide's settings:

Access-bundles of are managed in the basket's settings:

legal guides
Truffle Hunt baskets
managed separately