Pro Features

Maarten Truyens Updated by Maarten Truyens

Tweaking terminology

In dynamic clauses, i.e. those created with ClauseBase or the Pro version of ClauseBuddy, you can tweak the label used for concepts. For example, if you are inserting a clause inside a contract where the manufacturer actually uses its own name (instead of the generic "Manufacturer"), you can change that term by clicking on the word "manufacturer".  

Such terminology may seem overkill for a clause of two lines, but can be very handy for large clauses where the same term is used many times. Furthermore, when you would insert multiple dynamic clauses, ClauseBuddy will remember the terminology you previously used, and automatically apply that terminology for subsequent insertions — and even save that terminology within the MS Word file, so upon reopening you do not need to configure it again. 

Instead of changing the term, you may also simply want to change the gender or the number (singular / plural) of the term you are about to insert. Thanks to ClauseBuddy's grammatical engine, all the verbs, pronouns, adjectives, articles and even grammatical cases will automatically adapt. Now that's a time saver!

Changing datafields

In addition to changing terminology, you can also change the contents of datafields right from within ClauseBuddy. A full description of datafields is outside the scope of this manual, but essentially datafields are super-placeholders that allow you to dynamically change clauses. For example, they allow you to only show a certain bullet if the contract value is above a certain threshold, or hide a part of the sentence if arbitration in Paris would be chosen. 

Any datafields inserted in a clause will show up in ClauseBuddy, so that you can tweak your clause before you effectively insert it into your MS Word document. Moreover, any values you assigned to a datefield in the past — whether in ClauseBase or in ClauseBuddy — will automatically be remembered.

Such data is encrypted and stored in the Word file's "comments" property, and updated with every change you make to the datafields or terminology. By default, users of the same customer can read each other's metadata. If you want to change this default, your administrator has to login to the ClauseBase administrator backend of ClauseBuddy, and go to the Admin > Defaults section. 

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